8 Myths to Know about Payroll Services

Payroll services are essential for any business that has employees, but there are many misconceptions and myths about them. Some people think that payroll services are expensive, complicated, or unnecessary. However, these are not true.

The best payroll services for small businesses can offer many benefits to businesses, such as saving time, money, and hassle, ensuring compliance with tax laws and regulations, and improving employee satisfaction and retention.

Here are eight more myths about payroll services and why they are not true.

Myth: All tax-free benefits are exempt from payroll taxes

Reality: Not all tax-free benefits are exempt from payroll taxes in India. Payroll taxes are the taxes that employers and employees pay on wages and salaries, such as Professional Tax, Employees’ Provident Fund (EPF), and Employees’ State Insurance (ESI). Some benefits, such as House Rent Allowance (HRA), Leave Travel Allowance (LTA), and Children Education Allowance, are not subject to income tax, but they are still subject to payroll taxes. 

Other benefits, such as Public Provident Fund (PPF), National Pension System (NPS), and Life Insurance, are exempt from both income and payroll taxes up to certain limits. Therefore, it is important to understand the tax implications of different types of benefits and consult a professional if needed.

Myth: I’ll Lose Control Over My Payroll

Reality: You won’t lose control over your payroll if you outsource it to a reliable and professional payroll service provider. On the contrary, you will gain more control and visibility over your payroll processes, data, and compliance. Outsourcing your payroll does not mean giving up your control, but delegating tedious and complex tasks to experts who can help you save time, money, and hassle.

Myth: Payroll Data Is Only Relevant for Financial Reporting

Reality: Payroll data is not only relevant for financial reporting, but also for strategic planning, operational efficiency, and employee satisfaction. Payroll data can help you:

  • Analyze your labor costs and productivity across different locations, departments, and projects
  • Optimize your payroll processes and systems to reduce errors, risks, and costs
  • Align your compensation and benefits policies with your business goals and values
  • Improve your employee retention, engagement, and performance by offering fair and competitive pay and rewards

Myth: Only large companies need to outsource their payroll.

Reality: Payroll management solutions are not only for large companies but also for small and medium-sized businesses. Outsourcing payroll can help businesses of any size to save time, money, and hassle, as well as to ensure compliance with tax laws and regulations. According to a Statista survey, 15% of organizations with less than 2,500 staff outsource their payroll. Outsourcing payroll can also provide access to payroll experts and advanced technology. 

Myth: We have much experience doing payroll so we aren’t worried about compliance issues.

Reality: Having a lot of experience doing payroll does not guarantee that you are always compliant with the latest tax laws and regulations in India. Payroll compliance is a complex and dynamic field that requires constant updates and audits. If you fail to comply with any of these acts, you may face legal penalties, fines, or even imprisonment. Therefore, it is advisable to outsource your payroll to a professional and reliable payroll service provider who can ensure your payroll compliance and save you from any hassles.

Myth: It’s cheaper to do payroll in-house.


Doing payroll in-house is not always cheaper than outsourcing it. In-house payroll requires hiring and training payroll staff, investing in payroll software and infrastructure, and staying updated on tax laws and regulations. These costs can add up quickly and outweigh the benefits of in-house payroll. Payroll services in the USA can help businesses save money by reducing payroll expenses, improving accuracy and compliance, and offering flexibility and scalability.

Myth: Salary employees are always exempt from overtime rules.


 Salary employees are not always exempt from overtime rules in India. Overtime rules apply to any employee who works more than 48 hours a week, regardless of their salary or designation. Overtime pay is calculated at twice the ordinary rate of wages. However, there are exceptions for certain job roles like government workers, contractual workers, and freelancers, who might not qualify for such pay.

Myth: Incorporating relieves you of liability for unpaid employment taxes


 Incorporating does not relieve you of liability for unpaid employment taxes in India. If the tax cannot be recovered from the company, then every person who was a director during the relevant financial year shall be liable for the payment of such tax. This provision applies even if the company is incorporated or registered under any law.

These are some of the common myths about payroll services that need to be debunked. Payroll processing companies in the USA can offer many benefits to businesses of any size, such as saving time, money, and hassle, ensuring compliance with tax laws and regulations, and improving employee satisfaction and retention.

If you are interested in outsourcing your payroll to a professional and reliable payroll service provider, please check with our Payroll Services team to discuss and get a free quote.

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